Role Overview
The ServiceNow Business Process Consultant / Business Analyst – HR Service Delivery (HRSD) is a pivotal role at the intersection of HR process design, stakeholder engagement, and ServiceNow platform implementation. You will be responsible for analysing, designing, documenting, and optimising HR service delivery processes on the ServiceNow platform, ensuring that solutions are aligned with business requirements, ServiceNow best practices, and client governance standards.
You will work closely with HR stakeholders, subject matter experts, solution architects, and offshore delivery teams to translate HR business needs into clear configuration specifications, process maps, user stories, and test artefacts — driving high-quality outcomes across the full implementation lifecycle. You will also champion AI-readiness, knowledge management quality, and change management adoption on HRSD engagements.
Key Responsibilities
Requirements Gathering & Process Analysis
• Facilitate and document requirements workshops with HR stakeholders across all Centres of Excellence (COEs) — including Talent Acquisition, Reward & Performance, Learning & Development, Payroll, and HR Operations.
• Translate business requirements into ServiceNow HRSD configuration specifications, process maps, and functional design documents.
• Document as-is HR processes, identify gaps and inefficiencies, and map to to-be ServiceNow workflows — including routing rules, escalation paths, and SLA tiers.
• Maintain a live requirements traceability matrix (RTM) to ensure all business requirements are tracked through to configuration, testing, and sign-off.
• Produce clear and structured business analysis artefacts including user stories, acceptance criteria, process narratives, and data flow diagrams.
Solution Design & Platform Advisory
• Translate business requirements into ServiceNow HRSD solution designs covering HR Case Management, Employee Service Centre, HR Services, HR Catalogue, Record Producers, Assignment Rules, Lifecycle Events, and Knowledge Management.
• Advise business stakeholders on ServiceNow HRSD standard processes, platform capabilities, and configuration options — clearly articulating trade-offs between configuration and customisation.
• Collaborate with the ServiceNow Solution Architect and development teams on configuration decisions, integration requirements, and data model considerations.
• Support AI-readiness for NowAssist chatbot integration — ensuring knowledge articles are structured, tagged by COE and service category, and reviewed for auto-resolution quality.
• Work with integration teams to define interface requirements between ServiceNow HRSD and HRIS/HCM systems (e.g. Workday, SAP SuccessFactors) and other enterprise platforms.
Knowledge Management
• Collaborate with HR Knowledge Managers and subject matter experts to draft, structure, and quality-review knowledge base (KB) articles for the Singapore market.
• Ensure knowledge articles are appropriately tagged by COE, service category, and audience type to support self-service and NowAssist AI auto-resolution rates.
• Liaise with HR SMEs to validate accuracy of compensation, benefits, policy, and regulatory content published in the Employee Service Centre.
• Apply familiarity with the Knowledge Management lifecycle (Draft → Review → Approved → Published → Retired) and taxonomy design to maintain a high-quality KB.
Testing, UAT & Quality Assurance
• Prepare, execute, and manage User Acceptance Testing (UAT) test scripts covering HR service categories, queue routing, SLA enforcement, and lifecycle event workflows.
• Log, triage, and track defects in ServiceNow, coordinating resolution with offshore delivery and configuration teams.
• Obtain formal sign-off from HR stakeholders at each testing cycle gate, maintaining clear test evidence and traceability to requirements.
• Support System Integration Testing (SIT) and end-to-end scenario validation in collaboration with technical teams.
Change Management & Stakeholder Engagement
• Work with HR business stakeholders to deliver change impact assessments and readiness surveys for HR agents and service centre staff.
• Develop stakeholder communications, training materials, and adoption tracking metrics to support successful HRSD go-live and hypercare.
• Capture agent and stakeholder feedback post-training and translate into knowledge base updates, workflow refinements, and continuous improvement recommendations.
• Coordinate with the ServiceNow Solution Architect and offshore teams to resolve configuration and integration issues, escalating risks and issues to the Engagement Manager in a structured and timely manner.
Delivery Governance & Project Administration
• Participate in daily standups, sprint ceremonies, backlog grooming, and governance checkpoints as the business analysis lead on HRSD workstreams.
• Maintain action logs, decision registers, RAID logs, and weekly status summaries for stakeholder reporting.
• Assist in the scoping of new opportunities and the preparation of client approach documents, proposals, and Statements of Work (SOWs) under the direction of Engagement Leadership.
• Ensure solutions adhere to ServiceNow best practices, client security and compliance requirements, and maintainability standards.
Skills, Qualifications & Experience
Domain & Functional Knowledge
• Proven experience as a Business Analyst, Business Process Consultant, or Functional Consultant on ServiceNow HRSD implementations — or strong experience in HR service operations with demonstrable ServiceNow exposure.
• Good understanding of ServiceNow HRSD module components: HR Case Management, Employee Service Centre, HR Services, HR Catalogue, Knowledge Management, Lifecycle Events, and Assignment Rules.
• Understanding of HR service delivery processes — case management, employee onboarding/offboarding, HR knowledge management, self-service portals, and SLA management.
• Exposure to HR processes such as Talent Acquisition, Reward & Performance, or Learning & Development within regulated or enterprise environments is advantageous.
• Familiarity with HRIS/HCM platforms such as Workday or SAP SuccessFactors and their integration patterns with ServiceNow.
• Awareness of AI-assisted HR tooling including NowAssist, conversational AI, intent libraries, and knowledge deflection metrics is an advantage.
Business Analysis & Process Skills
• Strong experience eliciting requirements, facilitating workshops, and producing functional specifications, user stories, process maps, and test scenarios.
• Demonstrated ability to document as-is/to-be processes, identify gaps, and translate business needs into structured platform configuration specifications.
• Experience maintaining requirements traceability matrices, action logs, decision registers, and test evidence packs.
• Solid grasp of the testing lifecycle — test script authoring, SIT/UAT coordination, defect triage, and release readiness sign-off.
• Familiarity with Agile and Scrum methodologies including sprint planning, backlog grooming, retrospectives, and daily standups.
Interpersonal & Professional Skills
• Strong facilitation and communication skills — able to run requirements workshops, present findings, and manage stakeholder expectations at all levels.
• Excellent written communication and documentation discipline — able to produce clear, structured, and audit-ready artefacts.
• Strong analytical and problem-solving skills; able to simplify complex HR processes into implementable ServiceNow solution components.
• Collaborative mindset; effective working with HR stakeholders, solution architects, developers, and offshore delivery teams.
• Strong organisational skills — able to manage parallel workstreams across multiple COEs and meet sprint-based milestones.
• Good working knowledge of Microsoft Office suite; familiarity with ServiceNow reporting or Performance Analytics is an advantage.
Certifications
ServiceNow Certified System Administrator (CSA) — Advantageous
ServiceNow HR Fundamentals Certification — Advantageous
ServiceNow CIS – HRSD — Preferred
ITIL Foundation v3 / v4 — Preferred
Agile / Scrum Practitioner Certification — Advantageous
BA / Business Analysis Certification (e.g. CBAP, CCBA) — Advantageous
Education
A degree or equivalent professional qualification in Information Technology, Business Administration, Human Resources, or a related discipline is preferred. Equivalent practical experience as a Business Analyst or Process Consultant on ServiceNow implementations will be given equal consideration, consistent with merit-based hiring principles.
What we offer
- The chance to work with impact. Here, you’re empowered to bring your biggest thinking to help our company and clients improve everyday life.
- Ownership over your career. Stay at the top of your game through our award-winning learning and development ecosystem. And when your ambitions change or we offer new opportunities, we help you pivot by providing reskilling, on-the-job learning and guidance to find new roles that might be a better fit.
- The opportunity to thrive on a high caliber team with heart. We celebrate each other’s experiences and perspectives and promote a sense of belonging through our affinity groups and diversity and inclusion initiatives.
- A comprehensive total rewards package, including a competitive salary and a pension plan with matching contributions.
- Flexible health and financial benefits to support you and your eligible dependents—from day one.
- True work-life balance. Be at your best through paid time off, flexible work arrangements, volunteering opportunities, social events, and so much more.
About us
Cognizant (Nasdaq: CTSH) is an AI Builder and technology services provider, building the bridge between AI investment and enterprise value by building full-stack AI solutions for our clients. Our deep industry, process and engineering expertise enables us to build an organization’s unique context into technology systems that amplify human potential, realize tangible returns and keep global enterprises ahead in a fast-changing world. See how at www.cognizant.com or @cognizant.
Other employment-related information
Cognizant is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, provincial or local laws.
If you have a disability that requires reasonable accommodation to search for a job opening or submit an application, please email [email protected] with your request and contact information.
Language requirements vary depending on roles, but we ask that all candidates have basic English proficiency for company-wide communications purposes. For roles based in Quebec, professional English proficiency is required, as you’ll deliver services to and collaborate with stakeholders outside the province who may not speak French.
